Alternate Media


Alternate Media Services

Alternate media provides individuals access to print material through different methods. Eligibility for this accommodation is determined on an individualized basis, and students must be able to demonstrate a substantial disability, which requires the receipt of texts within an alternate format (e.g., audio or Braille). Students who are approved for alternate media texts receive the accommodation at no cost. Students must, however, show proof that they have purchased the book before they can receive the alternate media due to copyright laws. All alternate media materials are intended for a student’s individual use and should not be shared with others. Any duplication of materials is prohibited.

There are a variety of alternate media that are available including Braille, electronic pdf files, audio files and large print material. Students approved for this accommodation can request books and course materials in alternate format each semester through the Alternate Formats Request form. Students will be granted access to the CSD Alternate Media site and given a Kurzweil/Firefly account to retrieve any alternate media that are available electronically. If you have any questions, please contact Jennifer Lucia, Associate Director at jennifer.lucia@uconn.edu or (860)-486-2020.

Readers

Readers provide an essential service to students who have difficulty accessing printed materials. If course materials are needed in an audio format and they are not already available, the CSD will hire students to read the material for recording purposes. The CSD provides the reader with a schedule outlining when materials must be completed. Qualified readers must be able to read clearly and follow the schedule outlined by the CSD. Qualified reader means a person who is able to read effectively, accurately, and impartially using any necessary specialized vocabulary (ADA AA, Title II Regulations, 2010). If you have any questions, please contact Jennifer Lucia, Associate Director at Jennifer.Lucia@uconn.edu or, (860)-486-2020.

Library Offers Scan on Demand and Request Service

Let the Library save you time with these two free services, offered to our UConn faculty, staff, and currently enrolled students!

Scan on Demand allows you to request scanning and electronic delivery of chapters and articles from print resources owned by the UConn Libraries. Find more information here:http://www.lib.uconn.edu/services/ill/ScanonDemand.htm.

The Request Service allows you to request that circulating items from any UConn campus library be pulled and held for pickup at the circulation desk of your choice. Find out more about this service here:http://www.lib.uconn.edu/services/ill/RequestService.htm.

For more information, contact: Document Delivery-Interlibrary Loan at udoc@lib.uconn.edu.

Policy

The Center for Students with Disabilities (CSD) engages in an interactive process with each student and reviews requests for accommodations on an individualized, case-by-case basis. Depending on the nature and functional limitations of a student’s documented disability, he/she may be eligible to receive alternate media for printed materials. Materials and/or recordings provided are for a student’s personal study use only and are not to be shared with other individuals.

Alternate media may include:

  • Audio format through Learning Ally (www.learningally.org) or other resources;
  • Electronic text (e-text) from the publisher provided to the student via the Center for Students with Disabilities (CSD) Alternate Media Services website;
  • Text scanned by the CSD and provided to the student via the CSD Alternate Media Services website;
  • Assistive Technology to read e-text;
  • Large print;
  • Braille.

Students are encouraged to search for e-texts prior to submitting a request for alternate media. The CSD will make every attempt to provide materials as promptly as possible and in the format requested by the student. However, consideration will be given to the most expedient manner to obtain materials. While the Americans with Disabilities Act of 1990 and its amendments requires that priority consideration be given to the specific methods requested by the student, it does not imply that a particular accommodation must be granted if it is deemed not reasonable and other suitable provisions are available.

Procedure

  1. Determine which books/materials need to be requested for each class. Students may obtain book information for each class by accessing the UConn Co-op’s online textbook search. Students are also encouraged to contact their faculty members directly regarding required texts.
  2. Students approved for this accommodation will receive access to the CSD Alternate Media Request form as well as an e-mail from the CSD Tech Team with instructions on how to submit a request for materials.
  3. Go to the CSD Alternate Media Request form on the CSD website to complete an online request form. Students may meet with a CSD Tech Team member for assistance completing this form. The CSD Tech Team can be reached at csdalternateformats@uconn.edu or in person at the CSD, Wilbur Cross, Room 204.
  4. Provide proof of purchase of each book requested (receipt, invoice, e-mail confirmation, etc.) to the CSD prior to receiving materials. Proof of purchase should be submitted to the CSD Tech Team, either in person (Wilbur Cross, Room 204), via e-mail to csdalternateformats@uconn.edu, or faxed to
    (860) 486-4412. Students may purchase materials from any source (e.g., UConn Co-op, Amazon, etc.).
  5. Materials will be uploaded to the CSD Alternate Media Services website, for students to view and download. Students will be prompted to log in with a NetID and password in order to access materials. Materials may also be uploaded to a student’s assistive technology site (e.g., Kurzweil Firefly) for the student to access. Students will be prompted to log in with an account log in and password.

Student Responsibilities

  • Determine required materials as early as possible prior to each semester in order to assure the provision of materials in a timely manner.
  • Complete an online request form via the CSD Alternate Media Request form as early as possible prior to each term start date. Students may meet with a CSD Tech Team member for assistance completing this form. The CSD Tech Team can be reached at csdalternateformats@uconn.edu or in person at the CSD, Wilbur Cross, Room 204.
  • Provide proof of purchase of each material requested (e.g., receipt, invoice, e-mail confirmation, etc.). Proof of purchase should be submitted to the CSD Tech Team, either in person (Wilbur Cross, Room 204), via e-mail to csdalternateformats@uconn.edu, or faxed to (860) 486-4412. Students may purchase materials from any source (e.g., UConn Co-op, Amazon, etc.).
  • Contact the CSD at csdalternateformats@uconn.edu as soon as possible if any issues arise regarding this accommodation (e.g., difficulty accessing your materials).
  • Access materials via the CSD Alternate Media Services website and/or a CSD provided assistive technology account.

Faculty Responsibilities

  • Collaborate with students and the CSD in order to ensure equal access to course materials to students with visual, physical and print-based (e.g., learning disabilities) disabilities. According to legal mandates, course materials must be provided in an alternate format to students within seven days of their request.
  • In order to assure students timely access to all course materials, faculty should consider the following practices:
    • Provide the Co-op with a list of all course textbooks and course readers a minimum of seven weeks in advance of the term start date;
    • Provide course materials in digital text readable formats (e.g., accessible PDF’s); the Library offers Scan on Demand services to faculty, providing scanning and electronic delivery of chapters and articles from print resources owned by the UConn Libraries; details are available here.
    • Provide supplemental course materials well in advance of assignment due dates;
    • Provide verbal descriptions of visual aids or graphics during class and alternate text based descriptions of visuals and graphics within course materials.

CSD Responsibilities

  • Provide students approved for this accommodation with instructions on how to submit a request for materials. This includes access to the CSD Alternate Media Request form to submit an online request as well as access to the CSD Alternate Media Services website in order to view and download materials.
  • Provide materials in a timely manner and in the student’s requested format to the greatest extent possible.
  • Resolve any issues that arise regarding this accommodation.

Any questions regarding this policy and procedure should be directed to Jennifer Lucia, Associate Director, at
(860) 486-2020 or jennifer.lucia@uconn.edu.