Exam Accommodations


The Center for Students with Disabilities (CSD) engages in an interactive process with each student and reviews requests for accommodations on an individualized, case-by-case basis.  Depending on the nature and functional limitations of a student’s documented disability, they may be eligible for exam accommodations.  An exam, as used in this context, refers to quizzes and examinations taken during the semester in conjunction with an academic class.  Exam accommodations may include but are not limited to:

  • Extended time;
  • A reduced distraction environment or private room separate from the class;
  • Use of assistive technology such as a computer or speech-to-text software;
  • Readers and/or scribes.

Students will take exams at the scheduled time of the course unless they have made alternate arrangements with their faculty member.  If the faculty cannot administer the exam either in class or within the department with the approved accommodations, exams may be administered by the CSD.  The CSD is available to proctor Monday-Friday from 8 am to 5 pm.  If an exam will run beyond 5 pm, students are advised to make alternate arrangements with their faculty.  Exams administered by the CSD will be proctored by CSD staff and/or video cameras.

Student Responsibilities

  • Students should discuss their approved exam accommodations with their faculty to determine where exams will be administered with the approved accommodations (e.g., in class, faculty’s office, at the CSD).
  • If the faculty cannot administer the exam with the approved accommodations, exams can be administered and proctored at the CSD. Log into MyAccess at http://myaccess.csd.uconn.edu and click on Schedule an Exam to complete an online exam administration request.  Detailed instructions are available on the CSD website at csd.uconn.edu/exam-accommodations/.
  • Online exam requests must be submitted to the CSD at least one week (5 business days) in advance of the quiz or exam in order to ensure sufficient time to provide accommodations. Failure to provide adequate notice may result in difficulty scheduling the quiz/exam.

    If your exam is on… You must submit a complete Exam Administration Form prior to…
    Monday Monday
    Tuesday Tuesday
    Wednesday Wednesday
    Thursday Thursday
    Friday Friday
  • Students must arrive at the scheduled time of the quiz/exam. If a student arrives more than 15 minutes late to take a scheduled exam, the CSD will contact the faculty to receive approval to administer the exam.
  • Students will return completed exams to their faculty unless otherwise advised by the faculty and/or CSD.
  • Please be aware of the following: students are not permitted to wear hats/hoods; personal items (including phones and other electronics) must be silenced and kept out of CSD testing rooms; only clear beverage containers are permitted into CSD testing rooms; no food is permitted in CSD testing rooms unless it is a previously approved accommodation.

Faculty Responsibilities

  • Faculty should discuss approved exam accommodations with each student to determine the most appropriate location for students to take exams (e.g., in class, faculty’s office, at the CSD). Whenever possible, students should take their exams with their faculty.
  • If a student submits an online request to take an exam at the CSD, the faculty will receive an automated email with information about the quiz/exam. Log into MyAccess (NetID and password required) at http://instructors.csd.uconn.edu to confirm and provide information (e.g., date, time, length of time given for quiz/exam, materials allowed, special instructions, etc.).
  • Securely upload exams to MyAccess in a timely manner (unless it is a computer-based exam).  Exams may also be delivered in a sealed security envelope by the faculty, department designee (e.g., TA) or student to the CSD Exam Team.
  • Log into MyAccess once the student has taken the quiz/exam to access and download the completed exam (unless it is a computer-based exam). All exams will be returned to faculty by students in sealed, security envelopes unless otherwise advised by the faculty and/or CSD.  If arrangements are made for faculty and/or department designee pick-up, a UConn ID will be required.  THE CSD WILL NOT RETURN EXAMS VIA CAMPUS MAIL.

CSD Responsibilities

  • If faculty cannot administer exams with the approved accommodations, exams can be administered and proctored at the CSD. CSD will ensure the security and integrity of all exams administered.  Personal items including electronic devices, backpacks, hats, etc., are not permitted in the testing rooms.
  • Verify the approved accommodations for each exam. Once a student begins an exam, he/she cannot leave the testing room unless it is an approved accommodation.
  • Proctor each exam either in person or via video.
  • Provide support and assistance to students and faculty regarding the exam administration process.

Information Regarding Academic Misconduct

The CSD staff will serve as proctors for exam administration.  The CSD upholds the University’s Responsibilities of Community Life:  The Student Code (http://community.uconn.edu/the-student-code/), and academic misconduct, of any kind, will not be tolerated.  In the event that a student is suspected of academic misconduct, the following steps will be taken:

  • The exam will be stopped and removed from the student.
  • The CSD will contact the faculty to apprise them of the situation.
  • The faculty will determine an appropriate course of action and the CSD will follow through accordingly.

For additional information regarding academic misconduct, please visit the Office of Community Standards website at:  www.community.uconn.edu.

Any questions regarding exam accommodation procedures should be directed to Jaclyn Moriarty, Accommodations Coordinator, at (860) 486-2020 or csdexams@uconn.edu.

Exam Administration Student Information

If you are a student that is registered to take exams through the Center for Students with Disabilities (CSD), then the information provided below will assist with the exam administration process.  Please refer to these throughout the semester if you have any questions or concerns!  If this information does not answer a specific question, please contact Jaclyn Moriarty, Accommodations Coordinator, at (860) 486-2020 or at csdexams@uconn.edu.  Refer to myaccess.csd.uconn.edu to assist with this information.

BEFORE YOUR EXAM

  • Requests can be made through your MyAccess account or on the homepage of the CSD website: myaccess.csd.uconn.edu.
  • Remember exam requests are due one week (5 business days) in advance (that includes regular exams and finals)!
  • Make sure to check off the specific approved accommodations that you require for each individual exam that you are taking.
  • As soon as you are aware of the dates for your exams/quizzes, input your requests to MyAccess
    • Help is always available to schedule your exams/quizzes, bring your syllabus to walk-hours with the exam team and they can assist you with the process with you!
      • Laurel Byrnes: M,W; 10-11
      • Francesca Spinella: M,W; 2-3
  • If you need to request an alternate time to take your exam than the original class date and time, please discuss this with your faculty in order to make alternate arrangements.
  • Avoid late exam requests!
    • It may result in difficulty scheduling your exam/quiz.
    • If it is subsequent to the one week (5 business days) advanced notice, please stop by the CSD to discuss scheduling your exam with the Exam team members, Laurel Byrnes or Francesca Spinella.

 

DAY OF EXAM

  • Be prepared with all exam materials including calculators if they are necessary, pens/pencils, model kits for science courses, etc.
  • The CSD is able to start your exam up to 15 minutes prior to the scheduled time, make sure to arrive at the CSD a few minutes before your scheduled start time to prepare for your exam.   If you arrive later than 15 minutes after your start time, the CSD exam team will need to contact your professor to obtain approval for a late start.
  • Be certain to use the restroom before starting your exam.  Once you begin you will not be excused from the exam room, unless you have previously been approved for breaks by your Disability Service Provider (DSP).
  • The following items are not permitted in the exam rooms:
    • Cell phones/electronics
    • Hats/hoods
    • Baggy clothing
    • Food
    • Opaque bottles or cups
  • Water is available at the CSD, just ask a CSD staff member!
  • Pencil cases, calculators and other testing materials will be checked before entering the exam room.
  • Earplugs and noise cancelling headphones are available for anyone who would like them.
  • Extra pencils and scrap paper (if applicable) will be provided by the CSD.

 

OTHER IMPORTANT INFORMATION

  • All exams will be proctored by a CSD employee either in person or by video monitoring.  Cameras are located in all testing rooms including private rooms.
    • If you are suspected of cheating or of any other suspicious behavior, a notification of your observed conduct will be shared with the appropriate faculty.
  • If you ever have any questions or are not sure about something, do not hesitate to contact your DSP or the CSD at 860-486-2020 or at csdexams@uconn.edu.

 

Good luck this semester!

 

Exam Administration Faculty Information

As the semester begins you will find that many students in your classes are approved for exam accommodations through the Center for Students with Disabilities (CSD).  You will receive an email from the students Disability Service Provider (DSP) letting you know an accommodation letter has been generated and posted on MyAccess for each student who has requested accommodations for your course.  The email will include information about our online portal, MyAccess, which you can begin using by going to www.instructors.csd.uconn.edu to view the accommodation letters. You will be able to view detailed information about any exam accommodations students are approved for on their accommodation letter.  Whenever possible, please administer exams/quizzes directly with the student unless it is not feasible due to the type of accommodation required. We encourage you to check out UConn’s Testing Center, a computer based testing center where you can schedule to have your exams closely monitored by UConn proctors. More information about the testing center can be found at http://testingcenter.uconn.edu/faculty/.

 

If you are unable to administer exams/quizzes, the CSD will assist by proctoring exams at the Center. All exams must begin and end between our hours of operation, Monday- Friday from 8:00 a.m. to 5:00 p.m., unless during finals when we will be able available during all exam blocks. Students will sign up for their exams at the center through MyAccess. You can view students’ exam requests, set your preferences, upload exams for students to take at our center, and view the completed version that we upload after each administration.

Faculty are also encouraged to contact Jaclyn Moriarty, Accommodations Coordinator, at (860) 486-2020 or at csdexams@uconn.edu with any questions or concerns regarding exam accommodations. Please get started by visiting http://instructors.csd.uconn.edu and reviewing the information below!

 

Before the Exam:

  • Once you begin to receive accommodation letters via email, please check to see if they are exam related. If so, please set your preferences on MyAccess (phone and office number, email, etc.) to save you time throughout the semester.
  • Students are advised to submit an online request at least one week (5 business days) before each of their exams. Once our office has received and scheduled the exam, you will receive an email requesting that you to verify the request.
  • Login to instructors.csd.uconn.edu where you will be able to verify the request and include materials allowed for students to use during the exam, a return method for the exam, and any other important notes you have for its administration at CSD.
  • Please remember to deliver or upload the exam at least 24 hours prior to the exam date. Options for exam delivery include:
    • Upload via MyAccess (preferred method)
    • HuskyCT/online
    • Faculty member or department designee drop off
    • Student delivery in a security envelope (we have these available at our center)
  • If a student asks for an alternate exam time it will be reflected in their online request and confirmation email. While those will be reviewed by CSD staff, if the alternate time poses a problem we encourage you to be in contact with the CSD.
  • Any request submitted after the 5 business day deadline is considered late and the student will have to contact the exam team to discuss scheduling the exam. These late requests will be reviewed on an individualized basis.

Day of Exam:

  • If a student arrives early to a scheduled exam, he/she may start the exam no more than 15 minutes in advance of the approved start time.  Upon your request, students may remain at the CSD until the class begins the exam; please include these instructions in instructor notes.
  • If a student arrives more than 15 minutes after the scheduled start time of their exam, they will need your permission to begin.
  • In the case of late arrivals and student questions during exams, please provide us with your cell phone number or best method of contacting you during an exam. These can be set in your preferences.

After The Exam:

  • All completed exams (except online or HuskyCT exams) will be uploaded to your profile on MyAccess. You will be able to view the completed exams there.
  • If it is your preference, our student will be instructed to deliver the exam to the location of your choosing, or it will be stored temporarily for instructor pick-up if indicated by you. EXAMS WILL NOT BE RETURNED VIA CAMPUS MAIL
  • In the event a student does not show up to take a scheduled exam, you will receive an e-mail notification from the CSD.

 

Other Important Information

  • The CSD staff will serve as proctors for exam administration (either in-person proctor or via video monitoring).   The CSD upholds the Responsibilities of Community Life: The Student Code, and academic misconduct, of any kind, will not be tolerated.  In the event that a student is suspected of academic misconduct, the following steps will be taken:
    • The exam will be stopped and removed from the student.
    • CSD will contact you to apprise you of the situation.
    • You will determine an appropriate course of action, and CSD will follow through accordingly.
  • Any questions regarding this procedure should be directed to Jaclyn Moriarty, Accommodations Coordinator, at (860) 486-2020 or csdexams@uconn.edu.
  • We are here to help! Walk-in hours are available on Mondays and Wednesdays by the Exam Administration team.
    • Laurel Byrnes: 10-11 (available by phone: 860-486-3432)
    • Francesca Spinella: 1-2 (available by phone: 860-486-1852)
    • Please also use csdexams@uconn.edu for any inquiries throughout the semester!

 

Important Resources

Log into MyAccess and click on “Schedule an Exam” at least one week (5 business days) in advance of the quiz/exam.

This allows the CSD sufficient time to communicate with faculty in order to verify exam information and to assure that appropriate accommodations are available. Use the following table as a guide when setting up exams:

If your exam is on… You must submit a complete Exam Administration Form prior to…
Monday Monday
Tuesday Tuesday
Wednesday Wednesdau
Thursday Thursday
Friday Friday
No. At the beginning of each semester, students should discuss his/her approved exam accommodations with their faculty to determine where exams will be administered. Whenever possible, students should take their exams in class with the approved accommodations. However, if the instructor cannot administer the exam either in class or within the department with the approved accommodations, exams may be administered at the CSD Monday – Friday between the hours of 8 a.m. – 5 p.m.
It is CSD policy that students take exams at the scheduled time of the course unless the faculty member approves an alternate time. If you have back-to-back classes and you’re concerned you may miss part or all of the following class due to an exam in the first class, the CSD will work with you and your faculty member to make appropriate arrangements. For example, if you are approved for extended time, and you have an exam in your 9 am class and then a class at 10 am, arrangements can be made for you to start the 9 am exam earlier so that you can arrive on time to your next class.
The CSD has several testing rooms to accommodate students. A reduced distraction environment does not always mean a private room. Depending on the daily exam schedule, you may be in a room with other students (up to 10). The CSD cannot guarantee a private room unless it is an approved accommodation. However, we have earplugs and noise-cancelling headphones available to minimize distractions.
If a student arrives more than 15 minutes late to a scheduled exam, he/she must contact the instructor to receive approval to take the exams.
Students cannot bring anything into the exam room other than the materials previously approved by the professor (e.g., calculator, formula sheet, etc.). Cell phones, other electronics, backpacks, hats, bags or coffee cups are NOT allowed in the exam room. Food is not permitted in the exam room unless it is an approved accommodation. Clear, see-through drink containers are permitted. Students may also use CSD ear plugs or noise-cancelling headphones upon request.
You may take a break during your exam if it is an approved accommodation. If approved, you are permitted a supervised 5 minute break in the CSD office. Students cannot access personal items during the break.
Once an exam begins, students are not allowed to leave the exam room to use the restroom unless it is an approved accommodation. Students are given the opportunity to use the restroom prior to the start of each exam. Students who are approved for this accommodation will be escorted to the restroom by a CSD employee in order to assure the academic integrity of the exam.
If you are concerned with this type of exam arrangement, please contact your Disability Service Provider at the Center to discuss alternatives. The CSD will work collaboratively with you and your instructors to assure an appropriate environment for your exams.
If possible, you can arrange to take the quiz with your instructor prior to the class. If this is not possible, the CSD can work collaboratively with you and your instructor to make arrangements to take the quiz at an alternate time.
It is the CSD’s policy that you take your exams at the scheduled time of the course unless an alternate day and/or time is approved by the instructor.
The CSD gives the scrap paper you used to your instructor. Formula sheets will be returned to the student.
Contact the CSD exam team as soon as possible if you need to make changes to a scheduled exam. The exam team can be reached at (860) 486-2020 or at csdexams@uconn.edu. You may also stop by the Center to speak to an exam team member in person.
In order to request additional testing accommodations, please contact your Disability Service Provider at the Center.
Approved accommodations apply to all exams including in-person and online exams. Instructors can extend the time you have to complete an exam on HuskyCT. Students are encouraged to communicate with their instructors on a regular basis and in advance of any online exams.
No. If an instructor allows the class unlimited time to complete an exam (within reason), the CSD will comply. Please note, however, that the CSD is open Monday – Friday from 8:00 a.m. to 5:00 p.m., so exams will be stopped at 5:00 p.m. unless alternate arrangements are made in advance.
The CSD is not authorized to answer any questions related to the content, meaning of information, wording of questions, etc. We will make every effort to contact your instructor during the exam. If we cannot contact your instructor, we will inform him/her about your question when your exam is returned.
Readers are only allowed to read exactly what is printed on the exam and cannot define or answer any questions. You may ask them to repeat material whenever necessary. Scribes are only allowed to write down what you have instructed them to write. You can review and edit anything written by the scribe at any time.